ID Photo Use

Photo Identification and Authentication Use:

Brigham Young University’s ID card photos are used for identification and authentication purposes.  Agents of Brigham Young University are authorized to see and electronically scan the magstripe of a BYU photo ID card prior to providing or authorizing university services.  If the card is not available, university agents are authorized to access photos for identification.  

All authorized access to photos must conform to the following rules:

  • Access to photos is through an authorized web service.

  • Photos are NOT to be saved in applications outside of the ID card program or OIT Personal Information system.

  • Agents accessing photos are to follow all business rules governing the use and display of photos - i.e., photos flagged as ‘Unlisted’ and ‘Restricted’.

  • All individuals accessing photos must be properly instructed concerning non-disclosure and the use of personal information.  This must include FERPA training and the signing of a non-disclosure document.

  • Printing of photos must have a legitimate university purpose and all printed copies must be stored, used, and disposed of, following rules governing personal information.

  • Photos are not to be manipulated or changed from the officially stored image.

  • Individuals and/or departments violating any of the rules governing the use of photos will be subject to appropriate corrective action, up to and including termination of rights to access and use photos.

 

Photo Non-Authentication Use:

(ie. department directories, awards and service recognition)

Within Brigham Young University, ID card photos may be used for non-authentication purposes according to the following guidelines:

Employee Photos:

The University reserves the right to use directory information, including employee photos, for University purposes.

Student Photos:

The use of Brigham Young University photos of current or past students for non-authentication purposes, outside of employment issues, maybe granted only with the authorization and approval of the individual.  Authorization should be for a specific use and for a specified time and or event.

All non-authentication uses of photos for current or past students, not currently employed by the University, must conform to the following rules:

  • An official and specific “opt in” process is used for each application.

  • An individual can rescind authorization at any time and terminate the use of their image.

  • “Good faith” and “reasonable” efforts must be taken by the area using the photo to protect and prevent photos from being misused.

  • Photos are not to be manipulated or changed from the officially stored image.

Non-Employee/Non-Student Photos:

The University reserves the right to use directory information, including photos, of individuals without an official student record or not currently employed by the University, at the University’s discretion.