ID Card Policies

The ID Center asks that employees, students and affiliates meet Dress and Grooming Standards. The ID card is a symbol of a student's affiliation with, and representation of, Brigham Young University. BYU exists to provide a university education in an atmosphere consistent with the ideals and principles of the Church of Jesus Christ of Latter-Day Saints. This atmosphere is preserved through commitment to conduct that reflects those ideals and principles. We appreciate your shared responsibility in helping us maintain these standards ( https://policy.byu.edu/view/index.php?p=26 ):

The dress and grooming of both men and women should always be modest, neat, and clean, consistent with the dignity adherent to representing The Church of Jesus Christ of Latter-day Saints and any of its institutions of higher education.

Dress and Grooming Standards

Modesty and cleanliness are important values that reflect personal dignity and integrity, through which students, staff, and faculty represent the principles and standards of the Church. Members of the BYU community commit themselves to observe the following standards, which reflect the direction of the Board of Trustees and the Church publication For the Strength of Youth. The Dress and Grooming Standards are as follows:


Women

A clean and well-cared-for appearance should be maintained. Clothing is inappropriate when it is sleeveless, strapless, backless, or revealing; has slits above the knee; or is form fitting. Dresses, skirts, and shorts must be knee-length or longer. Hairstyles should be clean and neat, avoiding extremes in styles or colors. Excessive ear piercing (more than one per ear) and all other body piercing are not acceptable. Shoes should be worn in all public campus areas.


Men

A clean and well-cared-for appearance should be maintained. Clothing is inappropriate when it is sleeveless, revealing, or form fitting. Shorts must be knee-length or longer. Hairstyles should be clean and neat, avoiding extreme styles or colors, and trimmed above the collar, leaving the ear uncovered. Sideburns should not extend below the earlobe or onto the cheek. If worn, moustaches should be neatly trimmed and may not extend beyond or below the corners of the mouth.
Men are expected to be clean-shaven; beards are not acceptable. Earrings and other body piercing are not acceptable. Shoes should be worn in all public campus areas.



Beard Waivers

Students who have need of a Beard Waiver or Beard Exception, please contact the Honor Code Office, 4450 WSC, 801-422-2847. The Honor Code Office makes all decisions regarding Beard Waivers and Beard ID Card Waivers for students and student spouses.
Employees and faculty, please contact the Benefits Office, D-240 ASB, 801-422-4716. The Benefits Office makes all decisions regarding Beard Waivers and Beard ID Card Waivers for employees and faculty, and non-student spouses or dependents.
 
If a Beard Waiver is granted, the expectation is that the beard will be full-grown, not a goatee, soul patch, etc. If a Beard ID Card Waiver is granted, the ID card will only be issued when this expectation is met.

 


 
BYU ID Card Eligibility

The BYU ID card identifies the cardholder as a *current member of the campus community.

  • Only individuals affiliated with BYU will receive an ID card.

  • Cardholders must meet all BYU Dress and Grooming Standards.

  • The primary BYU ID card role (see below) is printed on the face of the ID card along with an expiration date. If a cardholder has multiple roles only the top primary role is printed on the card, however all BYU benefits or privileges associated with other roles are granted when the ID card is swiped at campus service areas.

  • Cardholders have the option to print a **preferred first name on the ID card.

*The ID card primary role is current as of the date the card was issued. We encourage all departments and services to electronically verify an individual's current role at the time of service.

**The preferred name is intended to be a less-formal name by which you are commonly known. If the ID Center determines your preferred name to be inappropriate you will not be issued an ID card until you have changed your preferred name. Changing an inappropriate preferred name takes one business day and will incur a $10 re-printing fee.

 

Cards are Non-Transferable

The ID card is the property of Brigham Young University and is for internal campus use only. BYU is not liable for any external use or acceptance of the card. Neither the card nor any associated services or privileges are transferable. The card must be surrendered upon request.


 

BYU ID Card Roles

In hierarchal order as determined by the President's Council:

Indicates eligibility for free all-access UTA pass ID card beginning August 2018

Primary Role

Secondary Role

Card Valid for

Determining Office

Contact

Faculty

Full-time Faculty

Part Time Benefitted

CES Personnel (teaching on campus)

Air Force ROTC

Army ROTC

Postdoctoral Fellows

Research Associate

Visiting Full-time Faculty

Visiting Scholar

Part Time No Benefits

Part Time J-1 Visa

6 years

6 years

6 years

6 years

6 years

3 years

3 years

3 years

3 years

1 year

1 year

Academic VP

801-422-3567

801-422-3569

801-422-4496

801-422-7017

801-422-7017

801-422-3569

801-422-3569

801-422-3569

801-422-7017

801-422-3569

801-422-3569

Employee

Executive

Administrative

Full-time Staff

Part Time - Contract

Part Time - Three Qtr Time

Public School Professional

Cooperating Professor

LDS Philanthropies

LDS Family Services

CES Commissioner’s Office

Part Time - Half Time

Evening School Instructor

Independent Study Instructor

Salt Lake Center Instructor

Continuing Ed Contract

6 years

6 years

6 years

6 years

6 years

6 years

6 years

6 years

6 years

6 years

2 years

2 years

2 years

2 years

1 year

Human Resource Services 

and Academic VP

801-422-5236

801-422-5236

801-422-5236

801-422-6175

801-422-6175

801-422-4496

801-422-4496

801-422-4092

801-422-4496

801-422-4496

801-422-6175

801-422-6175

801-422-7647

801-422-7647

801-422-7647

Affiliate

BYU Retiree

CES Benefitted Retiree

Retiree Spouse

Surviving Spouse

BYU Benefitted

Indefinite

Indefinite

Indefinite

Indefinite

Indefinite

Human Resource Services

801-422-4496

801-422-4496

801-422-4496

801-422-4496

801-422-4496

Student

Full-time credit Student:

    Freshman

    Sophomore

    Junior

    Senior

    BGS

    Master’s Program

    Doctorate Program

Post Baccalaureate / Non-degree

Non-credit:

     Audit

     Concurrent Enrollment

     Academic Exchange

     English Language Center

Evening School (credit-seeking for UTA pass)

Independent Study (email IS for approval)

Salt Lake Center

Visiting Students

 

3 years

3 years

3 years

3 years

2 years

2 years

2 years

1 year

 

1 year

1 year

1 year

1 year

1 year

15 months

1 year

Length of stay

 

Student Academic and Advisement Services 

and 

Division of Continuing Education

 

 

 

 

a

 

 

a

 

 

801-422-2631

801-422-2631

801-422-2631

801-422-2631

801-422-2631

801-422-2631

801-422-2631

801-422-2631

 

801-422-2631

801-422-2631

801-422-2631

801-422-2691

801-422-4616

801-422-8292

801-422-1911

801-422-2631

Affiliate

Affiliate Faculty

1 year

Academic VP

801-422-7017

Graduated Alumni

If you graduated prior to 1980, please call the ID Center before visiting, 801-422-5092.

Indefinite

Alumni Relations

801-422-6743

Employee Spouse (FT only)     

Employee Dependent (FT only, 12-30 years old)

CES Personnel (Seminaries & Institutes)

6 years

6 years

6 years

Human Resource Services

801-422-4496

801-422-4496

801-422-4496

President’s Leadership Council

6 years

Advancement VP

801-422-9033

BYU Wards/Stakes

3 years

Physical Facilities

801-422-5407

Service Representatives

3 years

University Libraries

801-422-7659

MTC Branches/Stakes

MTC Volunteers

4 years

3 years

MTC IT Services

801-422-6980

801-422-6980

Wells Fargo Employee

Beehive Clothing (Church Distribution)

Retiree Dependent

3 years

3 years

2 years

Human Resource Services

801-422-4496

801-422-4496

801-422-4496

Student Spouse

Student Dependent (12-30 years old)

2 years

2 years

Student Life

801-422-2631

801-422-2631

Former Students/24+ completed hrs

2 years

Alumni Relations

801-422-6743

Full-time Missionaries 1 year Physical Facilities

801-377-1490

Friends of the Library

1 year

Harold B. Lee Library

801-422-6061

Donors

Department

Advancement VP

801-422-6453

Non-Admitted Student / Guest

Department

Student Life

801-422-9338

Contract Worker

Length of project

Sponsoring Department

801-422-4610


 

On the front of your BYU ID card:

Your primary role is printed on the face of the card. As an individual may have multiple roles and roles may change, entitlements based on roles are authenticated electronically.

ID Card Numbers Explained

The ID Center may need to take a new photo when an ID card is printed. Regardless of whether or not a new photo is needed, you must meet all Dress and Grooming Standards to get an ID card. Your ID card picture is viewed by professors, administrators, and department employees. We encourage students to use good judgment when having their picture taken; potential employers or mentors may get their first impression of you based on your ID card picture. 


On the back of your BYU ID card:

The magnetic stripe stores your BYU ID number, which allows your information to be accessed electronically at various locations on campus. The back of the card also states important information regarding the use of your card:

This card is the property of Brigham Young University and is for internal campus use only. BYU is not liable for any external use or acceptance of this card. Neither this card nor any associated services or privileges are transferable. This card is not valid unless signed in ink and must be surrendered upon request. If found, please return to WSC ID Center, Provo UT 84602. Postage is guaranteed.


Cards are Non-Transferable

The ID card is the property of Brigham Young University and is for internal campus use only. BYU is not liable for any external use or acceptance of the card. Neither the card nor any associated services or privileges are transferable. The card must be surrendered upon request.



Preferred Names

You can have your preferred first name printed on your ID card.

The preferred name is intended to be a less formal name by which you are commonly known. If the ID Center determines your preferred name to be inappropriate you will not be issued an ID card until you have changed your preferred name. Changing an inappropriate preferred name takes one business day and will incur a $10 re-printing fee.

To set your Preferred Name:

1) Log in to MyBYU

2) Under the Campus Links Communication drop-down menu select Personal Information

3) Select Names

4) Enter your Preferred First Name

5) Select the name you want displayed on your ID card

6) Save Changes

Note: Only hyphens or apostrophes are allowed, no periods, commas, or other punctuation please.



Last Name Change

Students who have changed their last name need to notify the Registrar's Office before a new ID card can be issued, please visit registrar.byu.edu/registrar/records/biochanges.php for more information.

Employees need to notify the Benefits Office, D-240 ASB, before a new card can be issued.

You are not required to get a new ID card with your new last name. If you would like to get a new card with your new last name, bring your current ID card to the ID Center approx. 1 week after changing your name with the Registrar's or Benefit's Office. We will swap out the current card for a new card at no charge. If your current card is lost, a new card will cost $10.



ID Card Photo

The ID Center may need to take a new photo when an ID card is printed. Regardless of whether or not a new photo is needed, you must meet Dress and Grooming Standards every time you replace your ID card.

Gentlemen, the ID Center cameras intensify the look of stubble so please be sure to shave the same day before visiting the ID Center to have your picture taken. If your facial hair is dark or grows quickly please visit the ID Center shortly after shaving. If you have a valid Beard Waiver from the Honor Code Office, please bring your current ID card to the ID Center to receive a new ID card.

The ID Center asks that no hats or scarves be worn for the picture (exceptions may be made for medical conditions or religious reasons). We also ask that jewelry and hair accessories not be so large that they cover or shadow your face.

Your ID card picture is viewed by professors, administrators, department employees, and the Honor Code Office. We encourage students to use good judgment when having their picture taken; potential employers, professors, and mentors can view your photos and may get their first impression of you based on your ID card picture. The ID Center will not accept pictures with inappropriate expressions or any gestures. 

All pictures will be taken in front of a white background with the student directly facing the camera. We suggest students wear dark or bright colored shirts; white shirts blend into the background.

Click here for information about having a copy your ID photo emailed to you or printed.



Photo Identification and Authentication Use:

Brigham Young University’s ID card photos are used for identification and authentication purposes. Agents of Brigham Young University are authorized to see and electronically scan the magstripe of a BYU photo ID card prior to providing or authorizing university services. If the card is not available, university agents are authorized to access photos for identification.

All authorized access to photos must conform to the following rules:

  • Access to photos is through an authorized web service.

  • Photos are NOT to be saved in applications outside of the ID card program or OIT Personal Information system.

  • Agents accessing photos are to follow all business rules governing the use and display of photos - i.e., photos flagged as ‘Unlisted’ and ‘Restricted’.

  • All individuals accessing photos must be properly instructed concerning non-disclosure and the use of personal information. This must include FERPA training and the signing of a non-disclosure document.

  • Printing of photos must have a legitimate university purpose and all printed copies must be stored, used, and disposed of, following rules governing personal information.

  • Photos are not to be manipulated or changed from the officially stored image.

  • Individuals and/or departments violating any of the rules governing the use of photos will be subject to appropriate corrective action, up to and including termination of rights to access and use photos.


Photo Non-Authentication Use:

(ie. department directories, awards and service recognition)

Within Brigham Young University, ID card photos may be used for non-authentication purposes according to the following guidelines:

Employee Photos:

The University reserves the right to use directory information, including employee photos, for University purposes.

Student Photos:

The use of Brigham Young University photos of current or past students for non-authentication purposes, outside of employment issues, maybe granted only with the authorization and approval of the individual. Authorization should be for a specific use and for a specified time and or event.

All non-authentication uses of photos for current or past students, not currently employed by the University, must conform to the following rules:

  • An official and specific “opt in” process is used for each application.

  • An individual can rescind authorization at any time and terminate the use of their image.

  • “Good faith” and “reasonable” efforts must be taken by the area using the photo to protect and prevent photos from being misused.

  • Photos are not to be manipulated or changed from the officially stored image.

Non-Employee/Non-Student Photos:

The University reserves the right to use directory information, including photos, of individuals without an official student record or not currently employed by the University, at the University’s discretion.